The COVID-19 crisis changed our everyday life and the way we operate business. Many changes have accrued in a very short notice and many companies were busy with one question: “How to ensure productivity and effective collaboration when working from home?” Especially if working remotely is a new concept for them Working remotely will become a culture that expects people to show flexibility to work from anywhere while showing the same discipline and commitment.

What would make the difference?

Excellent leadership will make a safe transition from old practices to new result-oriented work methods and here are the best Tips for Managing Remote Teams that we can share from our experience.

If working remotely is new Give yourself and your team time to adapt; don’t worry if it takes a little time. You’ll need to establish new ways of working; remember it’s a new approach of work and it’s okay to learn, apply and enhance so start by trying different ways of communication and collaboration and see what’s best, learn about how to use collaboration tools such as Teams and Zoom, and it’s definitely the right time for having a tasks sharing tool that helps you monitor the work progress.

Establish a clear plan of work and a clear expectation from your employees and ensure that you’re all on the same page to push the wheel of success forward. Check-in regularly on progress, successes, challenges, and next steps.

Set up frequent video calls to support employees settle into the new way of work by checking the running tasks, offering support and motivating them. Once the team has settled into the new way of working you can reduce the frequency, but you need to keep this routine to maintain a good communication with the team and not letting anyone working in a bubble.

Result oriented mindset, set clear tasks, targets and deadlines. Also, establish norms around email response time, reporting, etc. and focus your management on what is getting accomplished, rather than what is happening on daily basis.

Working from home doesn’t mean working endless hours so be sure that your remote workers have a routine for themselves so they have a work-life balance to keep their spirit up for work.

Finally, Frequent Achievements Review with the team will keep them informed and aware of the company goals and vision during those meetings you shall motivate your remote team and show them how much their work is driving the company to achieve its goals. This might include sharing updates about other teams’ work achievements or involving other team members to have a full picture of the achievements and showing them that they are part of the chain of success

As for employees, working remotely will become a culture that expects people to show flexibility to work from anywhere while showing the same discipline and commitment. And here are some tips for employees working remotely

Set up an area of your house to use as a workspace. Create a workspace in your house that is conducive to work from home away from distractions for you and also clear from distractions for your colleagues with whom you collaborate.

Make sure that you have the right equipment’s to stay connected home-office and Learn how to use the collaboration tools that will give you the chance to perform and communicate with your colleagues. You can use Slack, Zoom, Trello, Google Suite, and many other supporting tools, speak to your IT department for any help you need, including setting up a VPN if required.

Start Early. When working in an office, your morning routine can help you be active and ready to work so keep your normal routine, wake up at your normal time, take a shower, and get dressed. If you don’t have a routine start one immediately and dive into your to-do list and don’t let the morning sluggishness cool your fire.

Plan your daily tasks and use a task list. Make a list of tasks that you need to complete each day and try to use a planner to keep track of your progress and make your list for the following day. This will help you stay on track of deadlines, appointments, and meetings.

Communicate, Communicate, Communicate

Communication is one of the key success factors in achieving productivity and maintaining strong working relationships at all levels so

  • Work with your colleagues to decide what collaboration tools to use and how you will use them, such as using Slack for chatting and Zoom for videoconferencing.
  • Agree with your colleagues to always use video on calls, unless low connectivity prevents it.
  • Set up regular meetings with your manager to be aligned with the work plan and getting continuous feedback.
  • keep in touch with your colleagues and have fun with them
  • Whenever you feel stressed inform your direct manager or the HR department to support you and remember it’s a new thing for all of us not just you

And the most essential tip is to Keep a healthy Lifestyle, Remember to take breaks, exercise and eat healthy meals and snacks.

Now! Its time to test your understanding from this article and take our Remote Work Quiz. 

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Author: Umniat Al-Abadi

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